Privacy Policy & Cookie Policy

1. Data Controller

The data controller is:

As of the current date, no Data Protection Officer (DPO) has been appointed, as the mandatory requirements under Art. 37 of the GDPR do not apply. For any requests regarding your personal data, you may contact the Controller directly at privacy@aitaky.com.

2. Types of data collected

2.1 Data voluntarily provided by the user

When you fill out the contact form on the Site, we collect the following data:

• Full name (required)
• Company (required)
• Job title (optional)
• Business email (required)
• Phone number (optional)
• Company size (optional)
• Systems in use (optional)
• Free-text message (optional)

When you fill out the partnership request form, we collect:

Name, company, type (software vendor / system integrator / IT consultant / other), software sold or supported, email, phone

2.2 Data collected automatically (browsing data)

During navigation on the Site, certain technical data is collected automatically:

• IP address (anonymized where possible)
• Browser type and operating system
• Pages visited, visit duration, referring page
• Date and time of access
• Cookie identifiers (see Cookie Policy section)

This data is collected through the following third-party tools:

• Google Analytics 4
• Meta Pixel (Facebook)
• LinkedIn Insight Tag

3. Purposes and legal basis for processing

4. Processing methods

Personal data is processed using electronic tools and, to a limited extent for archiving purposes, on paper. Processing is carried out using organizational and logical methods strictly related to the purposes indicated above, with the adoption of appropriate technical and organizational security measures to prevent data loss, unlawful or improper use, and unauthorized access, in accordance with the GDPR.

Providing data marked as required in the contact form is necessary to process the request. Failure to provide such data makes it impossible to process the request. Providing optional data is voluntary and failure to do so does not affect the ability to receive a response.

5. Data recipients

Personal data may be shared with the following categories of recipients:

5.1 Service providers (Data Processors under Art. 28 GDPR)

5.2 Other recipients

• Legal and tax advisors, to the extent necessary for compliance with legal obligations
• Public authorities, where required by law

Personal data will not be disclosed or transferred to third parties for their own purposes without your explicit consent.

6. Data transfers outside the EU

Some of the service providers listed above (Google, Meta, LinkedIn, Amazon Web Services) are based in the United States. Data transfers to the USA take place on the basis of the EU-US Data Privacy Framework, to the extent that providers are certified under that framework, or on the basis of Standard Contractual Clauses (SCCs) approved by the European Commission. Amazon Web Services uses the EU (Frankfurt) region as the primary data center for the Site; browsing data is therefore stored within the European Union, except where indicated sub-processors are involved.

For more information on transfers and safeguards, contact us at privacy@aitaky.com.

7. Data retention periods

After the retention period, data will be deleted or irreversibly anonymized.

8. Data subject rights

Under Articles 15-22 of the GDPR, you have the right to:

• Access — obtain confirmation of the existence of processing of your personal data and access your data
• Rectification — obtain correction of inaccurate personal data or completion of incomplete data
• Erasure("right to be forgotten") — obtain deletion of your data in the cases provided by the GDPR
• Restriction of processing — obtain restriction of processing in the cases provided by the GDPR
• Data portability — receive your data in a structured, commonly used, machine-readable format and transmit it to another controller
• Objection — object to processing of your data on grounds relating to your particular situation
• Withdrawal of consent — withdraw consent at any time, without affecting the lawfulness of processing based on consent given prior to withdrawal

To exercise your rights, contact us at: privacy@aitaky.com

9. Cookie Policy

9.1 What cookies are

Cookies are small text files stored on your device when you visit a website. They serve to make the site function, improve performance, provide statistical information, and display personalized content.

9.2 Types of cookies used

Technical cookies (necessary) — no consent required

These cookies are essential for the Site to function and cannot be disabled.

Analytics cookies — consent required

Google Analytics is configured with IP address anonymization enabled. Aggregated data is used exclusively for statistical analysis of Site usage.

More information: policies.google.com/privacy

Opt out of Google Analytics: tools.google.com/dlpage/gaoptout

Profiling/marketing cookies — consent required

These cookies allow personalized ads to be shown on third-party platforms (Facebook, Instagram, LinkedIn) based on your browsing on our Site.

For more information and to manage preferences:

• Meta: facebook.com/privacy/policy — Ad preferences: facebook.com/adpreferences
• LinkedIn: linkedin.com/legal/privacy-policy — Ad preferences: linkedin.com/psettings/advertising

9.3 How to manage cookies

On first access to the Site, a cookie banner is displayed that allows you to:

• Accept all cookies
• Reject all non-necessary cookies
• Customize preferences (choosing analytics and marketing individually)

You can change your preferences at any time by clicking "Manage cookies" in the Site footer.

You can also manage cookies directly from your browser:

• Chrome: chrome://settings/cookies
• Firefox: about:preferences#privacy
• Safari: Preferences > Privacy
• Edge: edge://settings/privacy

Disabling analytics and profiling cookies does not affect Site navigation. Disabling technical cookies may compromise some functionality.

10. Changes to this policy

The Controller reserves the right to modify this policy at any time by publishing the updated version on the Site. Changes take effect from the date of publication. We recommend periodically reviewing this page for the latest version.

11. How to contact us

For any questions about this policy or the processing of your personal data: