AITAKY Product
Docutela — Are your suppliers compliant? Can you prove it?
Docutela collects, tracks and keeps your suppliers' compliance documents up to date — DURC, insurance policies, DPAs, ISO certifications, EU AI Act declarations — with OTP signature and automatic alerts before every deadline.
5
Regulations covered
90 days
Advance notice before every deadline
30″
To export proof for an inspection
Regulations covered
Communicate. Track.
Prove it.
AML / Legislative Decree 231
Vet every supplier before onboarding them. The report stays on file as an AML compliance record, renewed annually.
Workplace safety on contracts
DURC, liability insurance, certifications, medical fitness: collected and kept current for every supplier working on your premises (Art. 26, Legislative Decree 81/08).
ISO supplier qualification
The documentary evidence trail auditors look for, for ISO 9001, 14001, 45001 certifications.
GDPR — Data Processing Agreement
Every supplier that processes data on your behalf has a signed DPA, OTP-approved and always tracked (GDPR Art. 28).
EU AI Act
The Declaration of Conformity from every supplier that sells you an AI system, collected with automatic expiry tracking.
Tracked communication
Send circulars and updates to all your suppliers. Know who opened, read and downloaded them.
The method
Sophisticated behind the scenes.
Simple up front.
Everything collected
The supplier uploads documents directly through the portal. You approve, track, archive. Zero email back-and-forth.
Everything on a schedule
DURC, policies, certifications, DPAs: every document has its deadline. The system alerts 90 days before, not after.
Everything provable
A complete log with date, time and identity for every action. In case of an inspection, you have proof in 30 seconds.
7%
of global turnover: the maximum EU AI Act penalties
If a supplier sells you an AI system, you already have a duty to verify it.
EU Regulation 2024/1689 (the EU AI Act) requires every supplier of an AI system to provide you with a Declaration of Conformity — and requires you to keep and maintain it. Failing to check is a risk that falls on your company, not just the supplier. Docutela covers the documentary side.
Plans
Grows with your supplier base.
Price depends on the number of suppliers and active regulations. No setup cost.
Starter
Up to 20 suppliers
Supplier portal, OTP-signed uploads, automatic deadline tracking.
Business
Up to 100 suppliers
Everything in Starter, plus AML/231, ISO, GDPR DPA and AI vendor compliance.
Enterprise
Unlimited suppliers
Everything in Business, plus multi-site support, API integration and a dedicated account manager.
Custom quote — request it on docutela.it
Visit docutela.itFrequently asked questions
Everything you need to know about Docutela.
What is Docutela? +
Docutela is AITAKY's platform that collects, tracks and keeps your suppliers' compliance documents up to date — DURC, insurance, DPAs, ISO certifications, AI Act declarations — in a single portal.
How does the OTP signature work? +
Every document uploaded by a supplier is approved with an OTP signature, a one-time code that guarantees the date, time and identity of whoever approved it — valid as proof in an inspection.
What deadlines does Docutela track? +
DURC, liability insurance, safety certifications, GDPR DPAs, AI Act conformity declarations and ISO 9001/14001/45001 qualifications. The system alerts 90 days before every deadline, both you and the supplier.
What happens during an inspection? +
You export everything in one click: a complete log with date, time and identity for every action taken on the portal, for every supplier and every document.
Is Docutela an AITAKY product? +
Yes. Docutela is one of AITAKY SRL's proprietary products, built for Italian companies that need to prove their suppliers' document compliance.
Ready to prove it in 30 seconds?
Request a free demo and see how Docutela keeps your suppliers' documents under control.